Portfolio Showcase - The Freelance Exchange of Kansas City

SHOWCASE INFO:	The Terrace On Grand, 1520 Grand Street, Kansas City, MO 64108

DATE:	Thursday, April 22, 2010

SETUP TIMES:	10:00 a.m. - 2:00 p.m.

EVENT TIMES:	2:00-3:00 p.m. exhibitors only. (NEW! Exhibitors finally have a chance to visit with each other.) 3:00- 6:00 p.m. open to guests. Cocktail hour on the roof deck after the show.

TICKET RATES:	members: Early $50 (until Mar. 19); Standard: $55 (Mar. 20 - Apr. 16); Procrastination $115 (Apr. 17 -20) nonmembers: Due to limited space, this is a members-only event (Note: To become a member of the Freelance Exchange of Kansas City, download and fill out our Membership Form). deadline to register: April 20, 2010. Note, procrastination fees apply after April 16th (see above for details). To reserve your booth space or purchase a sponsorship pay online via Pay Pal.

UPGRADE:	Want to upgrade your table placement? To become a sponsor, download and fill out our Sponsorship Form.

Q&A	how many companies are attending? Obviously, we can't say for sure how many will visit the event exactly, but we can tell you about our efforts: • We sent invitations directly to over 2,000 individuals, companies, and associations. With a number of organizations willing to pass the information on to their members, the number of people who directly received invitations is now well over the original 2,000. • We have had a strong PR campaign that has included sending releases to over 85 publications and media outlets, getting air time on radio and television stations, and working with area organizations to promote our event. • We are distributing posters throughout the city targeting high-traffic areas and are continuing to promote the event extensively. • We're looking for 200-300+ people to attend throughout the evening. It could be more, but we don't think less. tip:We strongly suggest you contact your own clients and prospects about the event! Not only will it bring more people to the Showcase, but it will help you. Your clients will appreciate you taking the time to tell them about it, as opposed to the standard 'just calling to see if you have any work for me' calls they usually get. Also, it gives you a non-sales excuse to contact prospects that have been tough to get to or that you really want to work with.
	what types of companies are attending? We made sure at the beginning stages of this event that a wide variety of industries would be invited. The advertising, PR, design, and marketing industries have been heavily targeted, but that's not all. We directly invited the top companies from the worlds of banking, insurance, real estate, engineering, architecture, Internet development, education, travel, retail, and the list goes on and on. The point is, there will be a very good cross-section of company types and sizes which should fit everyone's client profile. TIP: Since there will be such a variety of companies, you should bring marketing materials and samples that cover a wide spectrum, if you in fact, cover a wide spectrum.
	when should i arrive? Due to the number of exhibitors, parking, and traffic, we ask that exhibitors please arrive by 12:00 p.m. on the 22nd. The Showcase will open to exhibitors only at 2:00 and guests at 3:00 pm. The event will conclude at 6:00 p.m. We will have a "greeter" at the door to watch your goods so you can unload your exhibit items at the door and then go park.
	what about parking? We have 2 pre-paid parking lots for exhibitors. The closest is 1 block north of the venue (north of Truman) at Grand and Truman with the second at Truman/Baltimore.
	day of event — what is provided? 4ft. of an 8 ft. table, covered by a black tablecloth or table skirt. The other half of the table will be shared by another exhibitor. A chair Name tags Wireless Internet access may be available Lounge areas Restrooms Requested outlets (limited to first come first served)
	what should i bring? Self-promotional and writing materials Supplies to set up your table Any needed office supplies Your non-stop smile and sharp outfit Business cards Note that most attendees will likely be in biz casual attire, so dress accordingly. But above all, be comfortable.
	what can't i bring? Easels Traditional exhibit type backdrops/booths Wall hangings wider than 4' (exhibit spaces with back walls given on first come basis) Non-table props Items that block views or interfere with your neighbors

	If you need more information, please send an email to: showcase@kcfreelanceexchange.com Once again, we look forward to seeing you all there, and thank you for making this event a success!